The Utilities | System Administration | System Options | Town Settings tab allows you to configure many of the settings used by Avitar Clerk. Many of these values are self-explanatory (e.g. town name and zip code). Others are highlighted below.
Fee Settlement This section is used to turn on/off options you want to see when on the fee settlement screen. To enable a selection, click in the checkbox. A check mark in the box means the process is enabled. The following options are available at Fee Settlement:
- Allow Use of Hold Cart Option: Selecting this checkbox allows the use of the Hold Cart at fee settlement. For more details see Hold Cart.
- Require Payor Phone Number: Selecting this checkbox will require the customer’s phone number be entered before you can fee settle the cart.
- Auto Populate the Payment Amount: This selection will fill in the Amount text box with the total due for the customer. If you do not select this, you will need to type in the amount manually.
- Suppress Receipt Prompt for Checks: This selection will allow you to suppress the receipt prompt if a customer pays with a check.
Bank Account Number and Check Endorsement Account Use the text boxes to enter your Town’s bank account number. If enabled, the account number will print on the Deposit Slip and the check endorsement account will be print on the back of the checks made payable to your town.
Suppress Printing “For Return Items” on Check Endorsement- The Suppress Printing “For Return Items” is an option regarding the endorsement of checks and will allow you to suppress “For Return Items” from printing on the endorsement.
Cash Back Maximum - Cash Back Maximum is used when a customer writes a check for more than the amount due and you choose to give them back cash from your drawer instead of making them write you a new check or wait for a refund. Note, if you have not received any cash for the day, the system will not allow you to make a deposit, as you cannot make a negative cash deposit. To specify the Cash Back Maximum, enter the amount allowable in the Cash Back Maximum text box. If you do not enter an amount the system will not allow you to give cash back.
Fiscal Year and First Day of Fiscal Year - The Fiscal Year and First Day of Fiscal Year is set at the time of installation and will change automatically.
Report Heading – The Report Heading text box allows you to specify what will print in the heading of each report. For example, you may want the heading to read Anytown Town Clerk or Anytown Office of Town Clerk.
Server Backup Directory - The Server Backup Directory should be configured at the time of installation. The location set here must match the location set in the Avitar Database Utilities program, which is installed on the server computer. Please contact Avitar Software Support for assistance with this setting.
See Also